Information for Presenters:

Presentation format and loading onto computer instructions:

• A LCD projector, computer, screen, microphone, and podium will be available. Experienced audio-visual technicians will be available to assist you in the Hilton Ball Room, the location for all oral presentations.
• Presentation files must be copied onto the room’s computer before the beginning of the session. You will not be permitted to use your own computer! Computer files of all presentations will be copied onto a single computer before your session.
• All presentations should be prepared using PowerPoint 2003 for PC on Windows XP platform (not MAC formatted). Any presentations prepared on Windows VISTA platform will not be operable unless saved in PowerPoint 2003 format.
• Naming of presentation files: Files must be named as “Session Abbreviation” underscore “presenting author surname” (i.e. yours would be 2.4.1.-doyle).
• Please bring your presentations to the conference on a USB Memory Stick or CD that has been formatted for PC readability.
• You have two options for loading your presentations onto the computer in G1:
• Any day of the conference between 7:30–8.15 am.
• The first 30 minutes of scheduled lunches and coffee breaks.
• Please arrive at least 15 minutes before the start of your session (30 minutes, if you haven’t already uploaded your presentation) to introduce yourself to the Session Chair and confirm the title of your presentation.

• Slides are useful if they contain only enough information to illustrate one major idea, are visible even from the last row of a large auditorium, and show something that can not be explained as well without a slide.
• Keep the layout simple, with plenty of open space.
• Use a sans serif typeface such as Arial or Helvetica.
• Keep graphics simple.
• Use colour for emphasis only; use colours consistently and sparingly.

POSTER SESSIONS:

Poster with Short Oral Sessions:

Each abstract selected for this category will have the opportunity to present their work in one of 6 concurrent oral sessions (there will be three concurrent sessions held per day). In the concurrent session abstracts on a similar theme will be presented. Each presenter will have 5 minutes (3 to 4 minutes presentation and 1 to 2 minutes for questions) with strict adherence to time ensured by the Chair. In addition each abstract will have a poster that will be available during the day for viewing including at lunchtime on the day of your presentation with the other poster presentations. You are not required to man this display but can elect to if you chose. You need to have your poster in both PowerPoint slide presentation (see guidelines above) and physical hard copy (se guidelines below). Your hard copy poster should fit on a board that is approximately 150 cm wide and 180 cm high Poster with Short oral sessions are for a total one-hour period. During that time each poster presenter will be asked to provide a 3-minute oral presentation of his/her poster (in Powerpoint format) to a group of approximately 1/3 of the delegates ( there will be three sessions running concurrently). This will provide you an opportunity to present your research and interact briefly with all Forum attendees. Each session will have a chairperson who will ensure that the designated time schedules are met. Based on past experience, we urge presenters to practice and refine a 3 minute summary speech about their poster, and to bring printed copies of the poster for those who are interested in more in-depth review of the presentation.

The six poster with short oral sessions will be held in three breakout rooms on the same floor as the plenary session in the Hilton’s Conference area:

Poster (standard) Sessions:

The poster should be printed so that it can be laid out within a space of no more than Your poster should fit on a board that is approximately 150 cm wide and 180 cm high Poster sessions are for a 55 minute period. During that time each poster presenter will be asked to be present at their poster to respond informally to questions from Forum attendees. This will provide you an opportunity to present your research and interact with Forum attendees. The two Free-format Poster Sessions will be held in the Hilton Conference Area close to the lunch area.

Purpose of a Poster Presentation:

• Acquaint conference participants with the fundamentals of your program, project, or study quickly and easily.
• Use text, graphs, tables, charts, and pictures to present only highlights.
• Catch your viewer’s attention.
• Make the viewer want to learn more about your program, project, or study.

• Include the abstract title and all authors at the top.
• Your poster should fit on a board that is approximately 150 cm wide and 180 cm high
• The poster boards we have are approximately 150 cm wide and 180 cm high. (for all poster displays).
• Keep any text brief.
• Do not use all capital letters.
• Use graphics (charts, tables, pictures) that can be understood in one minute or less.
• Ideas should flow from panel to panel logically.
• Assume the viewer will be reading your poster from approximately 3 feet away. Chose your font size accordingly
• Describe all parts of the project/study, including why the outcome did or did not work as expected.
• Background
• Objectives
• Research Design/Program Description
• Results/Evaluation
• Conclusion(s)
• Future Plans
• The viewer should gain new knowledge or insight by visiting your poster.
• Consider providing a handout summarizing your research and include your contact information. (you need to bring these with you there will not be printing facilities on site)
• If you do not provide a handout to viewers, be sure to have your business cards available for those who request your contact information.